Entertainment Coordinator Job Descriptions

Entertainment coordinators plan activities and events that appeal to various audiences, from children’s plays to rock concerts. Colleges and universities, amusement parks and other employers hire coordinators for different reasons, but most require candidates to have a minimum of a high school diploma or the equivalent and some level of experience in the field.

Planning Activities

Entertainment coordinators are known for planning and organizing diverse events or activities, and seeing that they run smoothly. The shows they book vary significantly based on their employer and target audience. Coordinators may seek bands, artists, comedians or speakers for entertainment, or they may plan group or game activities. University of Washington Tacoma’s Student Activities Board notes entertainment coordinators may host tours of local or regional attractions for the community. They’re also usually present for events to monitor guest satisfaction, show quality, facility cleanliness and safety.

Capturing Events

Universal Orlando employs some workers as entertainment production coordinators to oversee the filming or photography operations during events. Production coordinators collaborate with other departments to plan all aspects of activities, such as publicity and marketing. Aside from documenting affairs, they may make revisions to activity plans, confirm reservations or details, and design itineraries featuring information on event locations and times.

Coordinating Content

Some entertainment coordinators work under the title of arts and entertainment coordinator, but they’re not always planning live events. For example, they may contribute, supervise or edit the entertainment section for print or online publications. Rather than setting up activities for guests, content coordinators keep up on occurrences to come, whether they be guest speakers or big concerts. They designate people to cover each activity and work to publish articles, pictures or detailed previews that alert readers of what’s to come.

Additional Possibilities

Entertainment coordinators may also specialize in certain events. For example, wedding entertainment coordinators host, direct and oversee services during wedding receptions. They take care of details from music clarity to equipment placement. Other coordinators work on theater productions — booking performances that accentuate the arts: literature, drama, music and dance. They may focus on finding acts that raise awareness or increase the audience’s knowledge about works of art or entertainment.

What Can I Do With My Entertainment Business Bachelor’s Degree?

A bachelor’s degree in entertainment business can be your ticket to working closely with talented artists and performers. Even before graduating, you may get a chance to experience first hand the excitement of working in the multibillion-dollar entertainment industry. For instance, students at Pace University in New York have interned at places, such as Fox News Channel, HBO, Sony Music, Metropolitan Opera and The New York Film Academy. Your degree can help you land jobs that complement your skills and interests in arts and entertainment.

Entertainment Promoter

You might like the job of an entertainment promoter if you’re a night owl who enjoys the nightclub scene. Your job would involve discovering new entertainers, signing them with your agency and promoting their talent. Excellent communication skills are needed to network with entertainment executives, club owners, radio and TV personalities and celebrities. Personal connections can help you book your clients’ bands at popular venues, schedule interviews on talk shows, arrange book signings or schedule CD release parties at prestigious establishments.

Talent Manager

If you have an aptitude for business and understand the entertainment business, you may be well-suited for a job managing the financial affairs of actors, musicians and other entertainers. Courses in accounting, tax law and copyright prepare you to manage your clients’ income, expenditures and investments. Working with lawyers, you may also help review and negotiate contracts before your clients sign a deal for a personal appearance, guest lecture, film project, book deal or concert tour. You might also advise clients on important business matters, such as registering a copyright or collecting royalties.

Arts and Entertainment Business Manager

A degree in entertainment business will give you the skills to manage the business and financial operations of film, TV, music and stage enterprises. You can work for opera companies, movie studios, recording studios, art galleries, museums, sports arenas, major networks or on Broadway, for example. Duties might include handling licensing agreements, securing sponsorships for artistic productions, selecting scripts, hiring actors, budgeting, long range planning and supervising staff. If you work for a nonprofit agency, such as a community theater, you might also be responsible for grant writing and working with a board of directors.

Public Relations Executive

If you’re outgoing and enthusiastic about arts and entertainment, you may have what it takes to successfully advertise and market entertainers, venues and special events. You’ll tap into your creativity when planning promotional campaigns to sell tickets. You’ll also need a background in social media to maximize effectiveness of blogs and online messaging as part of your advertising tactics. Excellent writing skills are important because your job would entail writing press releases that would interest media outlets. You might also write and design print and online ads.

How Can I Offer to Volunteer in the Entertainment Industry in NYC?

New York City is home to approximately 2.4 million volunteers. Nearly 16 percent of the city’s residents volunteer. However, most of these volunteers contribute time and services to schools, hospitals and religious organizations. Volunteer work in the entertainment industry is far less significant, as there is less need for unpaid help. However, there are still opportunities to volunteer in arts and entertainment, whether you are a seasoned professional in the entertainment industry or have little to no experience in the field.

Contact marketing, communications and public relations agencies to inquire about volunteer opportunities. Sometimes, established firms accept volunteers for special projects and events, such as a fashion show or music festival, which require more man power. If not, such agencies may be able to direct you to a person or organization that accepts volunteers.

Contact galleries, theaters, museums and other arts and entertainment venues to inquire about volunteer opportunities. Such venues frequently host special charity events and programs which require extra help. Some venues may also have long term opportunities for volunteers for ongoing projects or needs.

Search for volunteer work in the entertainment industry through NYC Service at nycservice.org, an official publication of the the city. NYC Service enables users to search for volunteer opportunities in entertainment selecting “Entertainment” from the interest category. Alternatively, you can manually enter keywords for more specific volunteer opportunities. Entertainmentcareers.net also includes volunteer jobs in its listing of thousands of positions in the entertainment industry and allows users to restrict job search to a particular region, such as New York City.

Advertise your interest in volunteering. NYC Service allows users to create a posting in which they describe their interests and skills as well as their availability for volunteering. Agencies and organizations that need volunteers read these postings and contact the volunteers whose interests and skills meet their needs. You can also announce your offer to volunteer on community networking sites, such as craigslist at newyorkcraigslist.org, which have special categories for volunteer service.

Spread the word among friends, family and co-workers in the New York City area that you are interested in volunteer opportunities. If any of your contacts hear about an opportunity, they can let you know. Further, your family and colleagues may have special contacts or connections in the entertainment industry that will recommend your efforts.

Entertainment Business Grants

Whether you own a production company, run a 501(c) company for children in the arts or you have a theatre company, there are grants available. It almost seems that the only real obstacle–if there is one–is that you have to force yourself to prepare a thorough proposal. However, once you get through all of the research and develop your proposal, there are a myriad of companies just waiting to support you in your entertainment endeavor whatever that may be.

Charles LaFitte Foundation

If you have a 501(c)-3 business dedicated to entertaining and enlightening the community or educating children, this may be a good organization to contact. It has an arts program, which was established to foster new artists as well as more established artists in achieving their dreams. Funds are given to businesses that work within educational parameters, whether in the community or in conjunction with a school system. However, they do support all innovation and creativity in entertainment and the arts and particularly like to foster the development of new emerging talent. Grant proposals are accepted via email or postal mail, but not via phone.

The Charles Lafitte Foundation
c/o Jennifer Vertetis
29520 2nd Ave SW
Federal Way, WA 98023

The Independent Television Service (ITVS)

For funding and grants in television programming, the Independent Television Service (ITVS) finances, distributes and promotes new film and video works primarily for public television. This organization works with producers to create and present programs that are innovative and deal with issues not necessarily well represented. If you have a story for TV that deals with a sensitive topic, highlights the needs of minorities in the U.S. and abroad or just has never been seen before on PBS, you may want to seek out the assistance of ITVS. Contact ITVS by email, postal mail or by phone.

Independent Television Service (ITVS)
651 Brannan Street
Suite 410
San Francisco, CA 94107
(415) 356-8383

The American Theatre Wing

The American Theatre Wing consistently provides funding to New York City not-for-profit theatre, 501(c) -3 organizations to elevate new works and financially sustain worthy theatres in the process. Each year this program provides funding to Off and Off-Off Broadway theatre companies enabling them to continue creating new works for audiences all over America who come to New York to see the very best. You must go to the website to download an application; fully review the guidelines section.

American Theatre Wing
570 Seventh Avenue
Suite 501
New York, NY 10018
(212) 765-0606 x310

How to Write Entertainment Articles

Entertainment is a very broad term. The “entertainment industry” usually refers to celebrities, music, movies and television. Entertainment can also mean video games, DVDs, books and other pastimes that amuse us and keep us occupied. In order to write a good entertainment article or review, research the topic fully to provide factual information about your subject.

Review Your Favorite Book, Movie or Video Game

Become intimately familiar with the sources of entertainment about which you plan to write. This could include reading a book, watching a movie or playing a video game several times until you know the plot points inside out.
Take notes on the item you are reviewing while you are using it, so you do not forget certain details before you write your review. This can include the appropriate age group for the material, the quality of graphics on a video game and the type of extra features included on a DVD.

Write a brief summary of the basic storyline so that readers will be intrigued with the book, game or movie and want to experience it themselves. Avoid giving away surprise endings.

Tell the readers why you think certain sections of the material were good and why other areas did not work. Use language that supports your position, such as “the actress did not bring enough emotion to the role,” rather than “I hate this actress.”

Research previous works by the same author, director or creator. Draw comparisons to the current work to give the reader a feeling for how the material you are reviewing fits into a larger scheme. Many readers of book reviews, for example, like to see how a new book compares to the author’s previous titles.

Be consistent with your formatting of punctuation. Find out if the publication you write articles for prefers a particular format.

Write About Your Favorite Celebrity

Gain access to an interview with the celebrity you want to write about. Unless you are already an established entertainment writer, this is very difficult to do. Personal interviews are a key factor in securing factual information about a person in the entertainment world.

Research biographical information about your entertainment personality’s life. Many well-known entertainers have had their biographies published. Information obtained from authorized biographies is more likely to be accurate than that from unauthorized accounts.

Watch the subject of your entertainment article on television talk shows, especially if she is promoting an upcoming movie. This is a good source for information if you cannot conduct a personal interview.

Determine what angle you are going to use for your article. Like feature articles, entertainment pieces need to have a narrow focus. Write about a humanitarian issue you know the celebrity is involved in, for instance, and how he is helping the cause.

Use the notes you have gathered to form an outline for your article. Outlining a large task helps make it seem smaller and easier to handle.

Write out a rough draft of your article, knowing that you can edit it later. Concern yourself with getting the facts down on paper and worry about fixing typos and smoothing transitions later.

Proofread, check your facts and correct any mistakes in your writing as you prepare the final draft of your entertainment article.